The Consent Management module provides an easy way to capture explicit consent from your users to use their data as you intend. You will be able to write and share your statement of consent on Panacea Software and require a positive opt-in from your users.
When the “Consent Management” permission is enabled, users with that permission will see a new Consent Management option within the Contacts menu.
The Consent Management section has two tabs for Consent Forms and Consent History.
Consent Forms
Here, you can create consent forms, update existing consent forms and view previously created forms.
- Creating a New Form will mean that all users will have to give fresh consent next time they log in.
- There is also the option to Update Current Form which will allow for the current consent form to be updated without having to get users, who have already consented to the previous form, to consent again.
- New forms will automatically use the current date / time as the start date; the end date of any consent form is dependent on when the next one is created. For example if Consent Form 1 was created on 1st March 2020 and then Consent Form 2 was created on 20th March 2020, the start date for consent form 1 would be 1st March 2020 and the end date would be 20th March 2020.
- There are formatting options for creating your forms, which includes the options to change the font, and insert links.
Consent History
Here, you can view a list of the latest consent given or declined by each user, sorted by date (most recent first). Only the most recent consent response (Accept or Decline) for each user is listed. More information can be seen by clicking the consent title in the list.
Users
When a user logs into the system, they will be prompted to provide consent to the new consent form.
- If they provide consent, they will be prompted to log into the system again
- If they decline, they will continue to see the form each time they log in
- Responses to the request form are recorded in the Event Log