Purchase Approvers are users that can reject or approve requisitions (purchase requests) made by other users. This adds another layer of security to your Direct-P2P workflow as it prevents orders being made without validation from a Purchase Approver.

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⚠ Important


In order to set up Purchase Approvers, you will need to have set up the relevant Purchase Approval Ranges. Click here for articles on how to do this.


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Purchase Approvers can have varying degrees of authority depending on whether they are set up to approve orders for their section, department or organisation, whether they are a budget holder and the value bracket inside which they have approval authority (AKA Purchase Approval Range).


They can also be set as Budget Holders, Rubber Stampers, or both.


You can set up as many Purchase Approvers as you like under a single approval range (value bracket). However, you must first specify the number of approvers that can be set in this range under Settings > Purchase Approval Ranges. 


If you would like to designate users as Purchase Approvers, this can be done under Settings > User Management.


Select the Purchase Approvers tab.


To assign your approvers, click the Set Range button next to the user's name. This will open a modal window where you can select your range(s). Once you have selected these, you can then select the permission level for the approver:


  • None - No permission to approve or reject (you can use this is you would like someone to be a budget holder but not a Purchase Approver).
  • Section - Is allowed to approve or reject requisition for their section.
  • Department - Is allowed to approve or reject requisition for their department.
  • Organisation - Is allowed to approve or reject requisition for their organisation.
  • All - Is allowed to approve or reject requisition for anyone.


Once you are happy with your selection, click '×' in the top right to close.