To submit a scanned copy of your invoice
- Navigate to the 'Supplier Interface' - > 'Submit Invoices'.
- Tick Costs to be invoiced to see all orders that have had their delivery confirmed, but have not been invoiced.
Please note, if the organisation requires that you confirm delivery for the items, this will need to be done before you can submit an invoice, from the Delivery Confirmation screen.
- Click the Submit an invoice button and tick the cost to be invoiced.
- Enter the details of your invoice, and upload the scanned copy.
- You can tick multiple costs at one time if you are submitting a single invoice for them.
- When you do, you can click on Populate all Supplier Invoice fields at the top right corner of the page, select the VAT code you wish to apply to the selected costs and click Apply.
- You will see the total of your selected cost(s) at the bottom of the page, both the net and the gross values.
- This must match the total in your uploaded file.
- The total of your invoice cannot exceed the Supplier Estimate value.
- Once all details have been entered, click Submit so that your invoice can be processed for payment.
- You can view your unpaid invoices in this screen if you filter by the status Submitted invoices (not yet paid).