Sample Reminder Schedule Templates

Modified on Fri, 19 Sep at 2:36 PM

These examples illustrate how you might set up reminder schedule templates for common procurement types.

Above Threshold – Competitive Flexible Procedure

Reminder Title	Recipients	Gap (days after previous)	Reminder Duration (days before)	Repeat Frequency
UK 4 Tender Notice Publication	Procurement		5	Daily
Clarification / Questions Deadline	Procurement	20	2	Daily
Tender Submission Deadline	Procurement	5	2	Daily
Evaluation Completion	Procurement	20	5	Daily
UK6 Contract Award Notice	Procurement	10	2	Daily
Standstill Period End	Procurement	8	2	Daily
UK7 Contract Details Notice	Procurement	30	30	Weekly

Above Threshold – Open Framework

Reminder Title	Recipients	Gap (days after previous)	Reminder Duration (days before)	Repeat Frequency
UK4 Tender Notice Publication	Procurement		5	Daily
Clarification / Questions Deadline	Procurement	20	2	Daily
Tender Submission Deadline	Procurement	5	2	Daily
Evaluation Completion	Procurement	20	5	Daily
UK6 Contract Award Notice	Procurement	10	2	Daily
Standstill Period End	Procurement	8	2	Daily
UK7 Contract Details Notice	Procurement	30	30	Weekly
Framework to be re-opened	Procurement	1065	1065	Yearly

Below Threshold Procurement

(The Act 2023 does not require a standstill period for Below Threshold Procurements)

Reminder Title	Recipients	Gap (days after previous)	Reminder Duration (days before)	Repeat Frequency
UK4 Tender Notice Publication	Procurement		3	Daily
Tender Submission Deadline	Procurement	10	10	Weekly
Evaluation Completion	Procurement	20	5	Daily
UK6 Contract Award Notice	Procurement	5	2	Daily
UK7 Contract Details Notice	Procurement	30	30	Weekly

Note:

First deadline date is set by the user when applying the template.
Gap tells the system how many working days after one milestone the next should end.
Reminder Duration defines how many days before the milestone reminders start being sent.
Repeat Frequency controls how often reminders are repeated.