Panacea Applications Limited

Once you have created your Questionnaire (Research or Tender), you can then create a Notice to be published on Contracts Finder / Find a Tender (depending on your requirements and the stage of the Requirement).  You also have the ability to advertise these opportunities on your Public Contract Register. 

Creating a New Notice:

• Firstly, ensure that you have set a Long Description on your Requirement. This will be pulled through into your Notices, and you cannot create a Notice without this set.
  • To do so, go to the Description tab in your Requirement.
  • Enter a detailed description of the contract, including relevant information about how suppliers can apply and any additional information they may need to know.
  • Click ‘Save’.
• You also need to ensure you have set a Stageon your Requirement. Stages are linked to the type of Notices you can create. 
  • To do so, on your Requirement click the Stage button in the top right-hand corner.
  • Select the relevant Stage.
  • Please see the first column on the table below for which Stage you need to set for each Notice type.
• Within your Requirement, go to the Notices tab
• Click +Add Notice in the upper right-hand corner to add a new Notice
• You will then be asked to select what type of Notice you are creating:

When creating your notice, click View other Notice details (from Requirement) in order to see what information is being brought into the Notice from the Requirement.

Contracts Finder Notices:

Please see below the information you will be asked to fill in according to the Stages set out above. 

• Research Stage (Early Engagement)
• Define Stage (Future Opportunity)
  • NB: When you have published a Future Opportunity you can choose to transition it to a Live Opportunity.   

• Tender Stage (Live Opportunity):

• Award Stage (Awarded Opportunity):

  • NB. Contracts Finder requires this Closing Date to be set to a date prior to the Contracts Start date, and not to a closing date for this notice
• Information for All Notices: 
  • Will require contact information
  • Will require confirming you have read the information of use of redactions before adding any attachments or links to the notice (as this will be published on Contracts Finders site). 
  • You can add new documents to the notice, or attach documents that have been added to the Documents tab of the requirement. 
  • Links - this would be a good place to include the link to your Panacea site so interested users can be directed to the correct place.
  • Option to include additional text - this is a good place to include information about how to apply, etc.
  • When you are creating/editing a notice, you are able to click the 'Full Description' button to show the long description from the Requirement, as well as the main details from the Requirement.
• When you are happy, scroll up to the top of the page and click Create New Draft.
• The draft then enables you to access a draft notice link on contract finder so you are able to view the notice before publishing.
• You can Validate the notice, to ensure it is valid for Contracts Finder.
• You can click on the Preview button, to view the draft, before publishing. 
• When you are ready, you can then click Publish to publish the Contract.
• If you want to return from Contracts Finder back to the Requirement, click the Exit button. 

Please see here for more information on when notices should be published on Contracts Finder.

Once a CF notice has been created/published:

• You can see the status of the notice, e.g. whether its in Draft/Published/Withdrawn 
• Click Notice link to take you to the notice on FTS
• See how many times your notice on CF has been viewed (look for the 'eye' icon)
• You can also edit your published notice or withdraw it. Please see here for more information. 

Find a Tender Notices:

The Find a Tender notice is populated with the following information from the Requirement Details:

• CPV Codes (there is a search ability so these can be located via description/code) if only one has been selected
• Postcode
• Region(s)
• Reference Number
• Closing Date and Time of tender responses

There is also the option to link any previous notices published on the Requirement. 

Please see below the information you will be asked to fill in according to the Stages set out above. 

• Research Stage (UK1 - Pipeline Notice)

• Define Stage (F01 - Prior Information Notice)

• Tender Stage (F02 - Opportunity)

• Award Stage (F03 - Award)

• Against any published FTS notices you can publish a F14 Corrigendum Notice
  • See here for more information.
  • To publish a Corrigendum Notice against a notice published on an external portal please see this link.

• Press Save at any point to save a draft of your notice.

• You can click on the Preview button, to view the draft, before publishing. 
• You can input multiple awarded contracts for F03 within the preliminary questions of the notice.

• When you’ve completed all relevant sections, press Publish Notice.

• If you want to return from Find A Tender back to the Requirement, click the back to Requirement button. 

As it's required by law that if you publish a notice on Find a Tender, you have to publish on Contracts Finder, once you publish a notice on Find A Tender, you will receive a reminder prompt to create the equivalent notice on Contracts Finder, with a link to Contracts Finder.  

Please see here for more information on when notices should be published on Find a Tender.

Once a FTS notice has been created/published:

• You can see the status of the notice, e.g. whether its in Draft/Published/Withdrawn (after publishing a Corrigendum Notice)
• Click Notice link to take you to the notice on FTS
• Click Create a contracts Finder Notice to create a notice to publish on CF
• Find a Tender notices cannot be edited once published, a correction notice called a F14 Corrigendum Notice has to be completed
  • Within the relevant FTS notice, click Correction at the top of the screen

  • See here for more information. 

Find a Tender notices cannot be edited once published, a correction notice called a F14 Corrigendum Notice has to be completed.

Public Notices:

Key users can publish notices regarding tender & research opportunities on their Public Notices portal. See here for more information. 

Custom Notices

You are also able to click on 'Link Custom Notice'.

• This prompts you to enter the 'Public Notice URL' and 'Name of Publisher' and then press 'Save' 
• This Notice, like others published will be found within the Notices tab of the Requirement, and when 'Ref# ' is clicked on, you are taken to the link in a new tab.