This guide will run through the set-up and workflow for Key Users to set-up the approval workflow for suppliers inputting/updating their bank details/use of factoring companies. This is for sites that require Suppliers to keep their bank/finance details up-to-date on the Software so they can approve changes and update the respective finance systems.


N.B. The approval workflow for bank details will only kick in when the supplier organisation is made Live against a Requirement.


P2P Supplier Data Approvers

Site Administrators can set-up which users can be the approvers for bank details/use of Factoring Companies 

  • Head to Settings > User Management > P2P Supplier Data Approvers
  • Here admins can tick which users are authorised to review and accept (or reject) the use of Factoring details and bank details
    • These nominated users will also be able to tick whether a supplier organisation is a Factoring Company (via Organisation Profile > Settings)
    • They also get notified each time a supplier submits their bank details/ factoring companies if they are LIVE against a Requirement
    • N.B. If you can't find a user, please check they have a user role that allows them to see bank details or contact support@panacea-software.com if a new User role needs to be created to allow visibility of bank details


Flag Supplier as a Factoring Company

As stated, users set as P2P Supplier Data Approvers, can specify which supplier organisations are Factoring Companies that can be picked by suppliers

  • via Organisation Profile > Settings


Supplier confirm updates bank details or specifies using Factoring Company

Supplier heads to Sourcing Details > Bank Details and if they:

  • Use a Factoring Company
    • Pick the relevant Factoring Company
    • Provide Unique supplier reference that authorises the use of this Factoring Company
  • Provide/update their bank details
    • Click Save to start filling in and come back to later/ if not LIVE on a Requirement supplier can just Save
    • Click Submit > This will then go to the nominated Key User to review and either accept/reject
    • Suppliers will receive a notification for both outcomes


P2P Supplier Data Approver checks and accepts use of Factoring Organisation/ Updated Bank Details

  • Nominated user receives notification to review Bank Details/Factoring Company Details
  • Review the details and choose to either:
    • Accept: Accepts the bank details/factoring companies and the organisation profile is updated (this is then ready to pick up in the Supplier Data Export when relevant/ if set-up)
    • Reject: Rejects the bank details/factoring companies, now to the supplier to update and re-submit (will not go into the Supplier Data export)