How to manage your price matrices

Adding your prices to our software will ensure that you are automatically considered for standard orders. Prices are added to Panacea using our price matrices, which are configured to calculate important aspects of print and design.
Any non-standard orders are made via quote requests. 

• To manage your Price Matrices, head to the Supper Interface > Prices

Step 1 - Download the relevant Price Matrix

You first need to download the relevant Price Matrix Template for the services you wish to submit your pricing for.

• Go to the Add Price Matrix tab
• Here you can see a list of all Price Matrix tabs with the name of the services it's for
• Click on the relevant Template to download it

Step 2 - Fill in the Price Matrix

Now you need to input your pricing into the Price Matrix Template you downloaded. 

• Enter your prices only in the column of cells under the 'Unit Price £' heading. 
  • Please only input numbers into the yellow boxes, never put words or symbols as our system will not be able to read these.
• If you don't offer an element, please mark an X or leave it blank. 
• If you do offer it and it is free of cost, please enter 0
  • In the cases of putting prices in the run off columns, but you don't charge for make ready, please fill that column with 0 otherwise it will register it as a blank and therefore it understands that as it not being offered

Step 3 - Upload your Price Matrix

Now you need to upload your completed Price Matrix back onto Panacea.

• Once you have completed the matrix, upload it back to Panacea via the Add price matrix tab.
• Your Price Matrix will then be uploaded into the Review Matrices tab. This is where all your uploaded matrices will be stored. 
• Your prices will not yet be live until you request them, however we first recommend testing your prices to ensure they look correct.
  • Matrices that are awaiting to be requested live will be labelled In Development
  • Matrices that you have already uploaded and are your current live prices will be labelled Live

Step 4 - Test your Prices

We recommend first Testing your Prices before you request to make them Live, to ensure you're happy with them.

• Go to the Test Prices tab and select the calculations to test from the drop-down list, then click 'Test Your Prices' 
• A pop-up window should open (ensure you have allows this pop-up) where you can input your specifications and click 'Calculate'
• This will then calculate the price for the specification you inputted, using the pricing you entered on your price matrix. 
  • This will show you pricing based from any current Live matrices and new In Development matrices
• You can repeat and change the specifications as much as you like to test your prices. 
• If you need to change the prices in your matrix, you can reupload the amended matrix and follow the same steps as many times as you like. 

N.B: Make sure to Test your Prices thoroughly before pressing 'Request Go Live', as after having done so, you will be required to honour your submitted prices.

Step 5 - Request to make your Prices live

Once you're happy with your prices, you then request to make them Live.

• Go to the Review Matrices tab
• Next to your In Development matrix, click the 'Request Go Live' button
• After you press Request Go Live, you will receive a warning message asking if you would like to proceed. If you have tested thoroughly and are happy to proceed press 'Confirm'.
• This will now go to an Administrator on the site to accept before your prices will be made live, and the status of the matrix will now be Pending Live until it's been accepted.
• Once accepted, the status will change to Live.

Updating an existing price matrix 

• To update your current prices, go to the Review matrices tab. You can then click on the link of your existing matrix to download it.
• Edit the matrix, save your changes, and upload it back to Panacea via the Add price matrix tab. 
• You can test your prices in the Test Prices tab.